Recording rental deposit return minus cleaning fees
This is a question about Double-Entry Bookkeeping. I am having a hard time correctly recording the fact that due to shared cleaning fees I owe the subleasee less than the deposit he gave me.
These are the actual events:
I rented an apartment and put down 00 in deposit.
Then I sublet it, and received a 0 deposit.
Then the lease ended and we got charged 0 in cleaning fees, which we agreed to split 50/50.
I received 0 from the landlord
I paid the subleasee 0.
How should I record this to reflect that my liability towards him decreased by the amount of the cleaning fees?
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I would work it something like this.
You pay the landlord the deposit:
Accounts:Checking 1000
Rental:Deposit 1000
Your subleasee pays you his deposit, which you track separately:
Accounts:Checking 500
Rental:Sublease:Deposit 500
Your landlord pays you back the deposit, less the cleaning fee:
Accounts:Checking 800
Rental:Cleaning 200
Rental:Deposit 1000
You pay the subleasee his deposit back, less his share of the cleaning fee:
Accounts:Checking 400
Rental:Cleaning 100
Rental:Sublease:Deposit 500
Adding that up you should have the following balances:
Accounts:Checking -100
Rental:Deposit 0
Rental:Sublease:Deposit 0
Rental:Cleaning 100
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