GnuCash How to track a bill in A/P and in an asset account and get tracked to customer who reimburses
I incur expenses on behalf of clients who will reimburse.
In quickbooks i would create bill to vendor and track to customer. expense went to A/P and the the other entry was an asset account. This was because it was essentially a loan to the customer. I need to track this to customer report.
When I enter the Bill in gnucash it then asks me to post an invoice. Is something amiss? I create a bill, fill in the customer in default chargeback field. I stipulate the asset account. It says "post invoice" and a window pops up with the only account available in the pull down is Accounts receivable.
What am I doing wrong?
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I have the same issue and have found that creating a "Customer Expense" parent account solves the problem.
I provide o365 for several people on my plan and I want them to reimburse me.
I create Expenses/Customer Expense/User1 and so on...
Bill is from Microsoft (5 X 29.11) and has five line items:
O365-monthly E3 / expenses/customer expense/user1
O365-monthly E3 / expenses/customer expense/user2
O365-monthly E3 / expenses/customer expense/user3
O365-monthly E3 / expenses/customer expense/user4
O365-monthly E3 / expenses/customer expense/user5
I do NOT expenses these to my expenses/household/online-services/o365 account because I will be REBILLING; it is NOT my expense - it is just a loan.
Later I Invoice each user for their accumulated items and charge this BACK to the same account.
Come billing time, I just review the list of customers with non-zero balances and invoice them.
Hope this helps. It works great for my needs.
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