Why are the paragraphs of a document often indented and not vertically separated?
A quick side by side comparison of two layout styles:
Left: no indent and with white space; right: indented, but no white space
Recently, I'm seeing more and more academic-like documents which are all written in the same style. One of the characteristics I'm seeing (and really bugging me) is that the first line of each paragraph is indented and has no white space above it.
And I really want to know: Why?
If you ask me, I find it ugly and it doesn't improves readability. Perhaps the indent does, but no white space between each paragraph is anything but increasing readability (personal opinion).
So again: Why is the 'default' of academic-looking writing styles/papers having indents and no white space? (Not only doctor-grade papers, but related to all documents that apply indented paragraphs, instead of white space between them.)
(9)9 Comments
Sorted by latest first Latest Oldest Best
Up until recently the "correct" way to indicate the start of a new paragraph. It is what was taught at schools and preached by style guides. Esentially it is the default because it has been the default for a long time.
Now, either tend to be considered acceptable (although some insitutions or organisation may prefer a particular style) but indents are probably more popular.
Readability might have more to do with what you're used to and, to some extent the medium you're reading (electronic or print) and even the nature of the text.
I, for example, don't like whitespace in finction as I find it jarring and clinical and it brings me out of the story. But I grew up with indents as standard, so it might be that.
A factor that has not been mentioned yet is the difference between material that is meant to be read vs. material that is written to be scanned. Narrative works such as novels and histories are written to be read. Thus they are formatted to facilitate the easy movement of the eye through the text. Putting a blank line between paragraphs would force the eye to jump from one paragraph to the next, slowing down the reader.
On the other hand, reference content, marketing content, and a lot of the content on the Web is not written read straight through, it is meant to be scanned. Even if marketing writers wish their readers would read straight through, they know very well that most don't. When a reader scans a text, the skip from point to point looking for something that they may be interested in. They will look at heading, call outs, bolded text, and the first lines of paragraphs, if the first lines are easy to pick out. Adding a full space between paragraph make it easier for the scanning reader to pick out the first lines of paragraphs.
Once people realized that this was how people were reading, they went a little nuts with the headings and bolding and callouts. (Some people still do way too much of this in their answers here.) Research shows that too much of this turns readers off. You can't scan a text that is a jumble of different shouty elements. That leaves spaces between paragraphs as an easy and inoffensive way to make content easier to scan.
I just pulled a random selection of books off my shelf, US and European publishers, and almost all use indented paragraphs, although I am told that this is less common in Germany. Apart from the savings mentioned above, in print it is the only clear way to distinguish a paragraph, short of using something like drop letters. Think of a sentence that ends at the end of a line and is also the last on a page. The next sentence, which is in the same paragraph, will start at the top of the next page. If you mark paragraphs simply by using extra vertical spacing, you have no way of knowing whether this sentence is the same paragraph or not. A common convention is also to not indent paragraphs that immediately follow a heading, as the heading itself is sufficient to indicate that what follows is a new paragraph. It goes without saying, I would hope, that the heading should be on the same page as the following paragraph.
Unfortunately, word processors such as Word do not automatically recognise the first paragraph after a heading as in any way special, and most people are ignorant of basic conventions and word processor styles. You need to use specialist type-setting tools, such as TeX, to get the effect needed, or be prepared to fine tune after all writing is finished (which you should do anyway, but few bother).
I guess Sander is 26 now; however I am 76. As someone suggested, I prefer indentations because that is what I have seen in all the books I have read for 65 years from children's books to murder mysteries.
When reading articles on the internet, I still read most of the articles that I see on the internet. Although occasionally I scan articles and I guess the spacing between paragraphs helps me then.
I do scan EULAs, TOSs and Privacy Policies, etc.
But if I copy an article for later reference or for my wife, I change the formatting to indentation. I did find the info here informative because it was really bugging me why the style seemed to be changing to spacing between paragraphs.
Indent w/o spacing was to save on paper.
There was a time when packing as much onto the page as possible was the objective. The Times of London invented times roman font with the goal of getting more words on a page of their newspaper.
Now we prefer to make documents easier to read and use.
I've never heard this style called "academic". I don't know if you just made that phrase up or you heard it somewhere.
But since I was a wee lad in school 40 years ago, I've always been taught that there were two styles for writing a paragraph: "block style", where you put a blank line between paragraphs, and "indent style", where you indent the first line of each paragraph.
Which is better is pretty much a matter of taste. Indent style takes a little less room as it doesn't have all the blank lines, which is good if you want to make what you've written look shorter and bad if you want to make it look longer. I suppose one could argue that indent style eliminates an ambiguity when a paragraph happens to begin on a new a page. Is that a continuation of the paragraph from the preceding page or a new paragraph?
It's not related to academic vs non-academic styles, but a mere matter of proper typography and cost-effectiveness.
Butterick's Practical Typography offers the generally accepted rule:
A first-line indent is the most common way to signal the start of a new paragraph. The other common way is with space between paragraphs.
First-line indents and space between paragraphs have the same relationship as belts and suspenders. You only need one to get the job done. Using both is a mistake. If you use a first-line indent on a paragraph, don’t use space between. And vice versa.
As to cost-effectiveness, space between paragraphs is most common on the web because it's the easy to do using CSS. First-line indent is most common in print because you save paper. Books and journals get printed; that's probably all there is to it IMHO.
Indented paragraphs with no space between them are the easiest to read. Unindented paragraphs with space between them are the easiest to create, especially in legacy Web publishing. Neither style is “correct.” There are no rules in English, only conventions. Both of these styles of paragraph are conventional. Personally, I think readability should be prioritized, and prefer to publish indented paragraphs with little or no space between them.
Print versus web.
By far the majority of print books format paragraphs by indenting, and not by inserting space between paragraphs.
The other style, with inter-paragraph spacing and no indentation, seems like a far more recent style to me, achieving popularity with the rise of the Worldwide Web.
Most of the ebooks I buy (and I buy a lot) use indentation for paragraphing. A few use inter-paragraph spacing. A few of the non-indented ones somehow lose their inter-paragraph spacing in some e-readers, which makes it very difficult to read.
Readability.
A friend recently published a book with inter-paragraph spacing, no indents, and sans-serif font. I find the thing unreadable. Perhaps much of "readability" is in what style we are used to.
For example, I had long accepted the idea that sans serif fonts are less legible than serif fonts for print. But (if I understand correctly), research does not support that conclusion. At least, not clearly.
It would be interesting to read controlled studies of these two paragraphing styles.
Printing costs.
Your example demonstrates one reason not to format paragraphs by indenting instead of inter-paragraph spacing: You can fit more words on a page. The example on the right has 26 lines, compared to 24 on the left. I haven't counted the words, but indenting that text instead of spacing between paragraphs allows 8 percent more words per page.
And those are big, blocky paragraphs. A passage with shorter paragraphs would gain even more from indenting instead of adding space.
More words per page means fewer pages per book, which saves maybe 10-20 percent of printing costs.
Terms of Use Privacy policy Contact About Cancellation policy © freshhoot.com2025 All Rights reserved.